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Privacy Policy

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BACKGROUND:

 

Arcane Quill Publishing understands that your privacy is important to you and that you care about how your personal data is used. I respect and value the privacy of everyone who visits my Site and will only collect and use personal data in ways that are described here, and in a way that is consistent with my obligations and your rights under the law.

 

Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of this Privacy Policy is requested before inputting any personal details into the Site.

 

  1. Definitions and Interpretation

In this Policy the following terms shall have the following meanings: 

 

 

 

“Cookie”

means a small text file placed on your computer or device by my Site when you visit certain parts of my Site and/or when you use certain features of my Site. Details of the Cookies used by my Site are set out in Part 14, below; and

[“Cookie Law”

means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003, as amended, relating to the use of cookies and similar technologies;]


 

  1. Information About Me

My Site is owned and operated by myself trading under the name Arcane Quill Publishing as a sole trader

Registered address: 10 John Street, Thurnscoe, S63 0LT.

 

  1. What Does This Policy Cover?

This Privacy Policy applies only to your use of my Site and explains how any personal data collected through my Site is used, as well as your rights and how to raise concerns or complaints.

 

  1. What Is Personal Data?

Personal data is defined by the UK GDPR and the Data Protection Act 2018, as amended by the Data (Use and Access) Act 2025 and other applicable legislation relating to data protection and privacy (“the Data Protection Legislation”) as ‘any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier’.

Personal data is, in simpler terms, any information about you that enables you to be identified. Personal data covers obvious information such as your name and contact details, but it also covers less obvious information such as identification numbers, electronic location data, and other online identifiers.

 

  1. What Are my Rights?

Under the Data Protection Legislation, you have the following rights, which I will always work to uphold:

  1. The right to be informed about my collection and use of your personal data. This Privacy Policy should tell you everything you need to know, but you can always contact me to find out more or to ask any questions using the details in Part 15.

  2. The right to access the personal data I hold about you. Part 13 will tell you how to do this.

  3. The right to have your personal data rectified if any of your personal data held by me is inaccurate or incomplete. Please contact me using the details in Part 15 to find out more.

  4. The right to be forgotten, i.e. the right to ask me to delete or otherwise dispose of any of your personal data that I hold. Please contact me using the details in Part 15 to find out more.

  5. The right to restrict (i.e. prevent) the processing of your personal data.

  6. The right to object to me using your personal data for a particular purpose or purposes.

  7. The right to withdraw consent. This means that, if I am relying on your consent as the legal basis for using your personal data, you are free to withdraw that consent at any time.

  8. The right to data portability. This means that, if you have provided personal data to me directly, I am using it with your consent or for the performance of a contract, and that data is processed using automated means, you can ask me for a copy of that personal data to re-use with another service or business in many cases.

  9. Rights relating to automated decision-making and profiling. I do not use your personal data in this way.

For more information about my use of your personal data or exercising your rights as outlined above, please contact me using the details provided in Part 15.

It is important that your personal data is kept accurate and up-to-date. If any of the personal data I hold about you changes, please keep me informed as long as I have that data.

Further information about your rights can also be obtained from the Information Commissioner’s Office or your local Citizens Advice Bureau.

If you have any cause for complaint about my use of your personal data, you have the right to complain to me using the contact details provided in Part 15 (or by any other method). I will do my best to resolve your complaint. I will acknowledge your complaint within 30 days and will respond to it without undue delay.

You also have the right to lodge a complaint with the Information Commissioner’s Office. You may wish to raise your concerns with me first, so that I can try to resolve them. If you are not satisfied with my response, you can complain to the Information Commissioner’s Office.

 

  1. What Data Do You Collect and How?

Depending upon your use of my Site, I may collect and hold some or all of the personal [and non-personal] data set out in the table below, using the methods also set out in the table. Please also see Part 14 for more information about my use of Cookies and similar technologies. I do not collect any sensitive personal data.

 

Data Collected: Your name, and email address via my Contact form.

 

  1. How Do You Use my Personal Data?

Under the Data Protection Legislation, I must always have a lawful basis for using personal data. The following table describes how I will use your personal data, and my lawful bases for doing so:

 

I use your name and email address to respond to your query via my Contact form.

 

I will only use your personal data for the purpose(s) for which it was originally collected unless I reasonably believe that another purpose is compatible with that or those original purpose(s) and need to use your personal data for that purpose. In some cases, the law may treat certain further uses of personal data as compatible with the original purpose, subject to appropriate safeguards. If I rely on compatibility in this way and you want me to explain how the new purpose is compatible with the original, please contact me using the details in Part 15.

If I need to use your personal data for a purpose that is unrelated to, or incompatible with, the purpose(s) for which it was originally collected, I will inform you and explain the legal basis which allows me to do so.

In some circumstances, where permitted or required by law, I may process your personal data without your knowledge or consent. This will only be done within the bounds of the Data Protection Legislation and your legal rights.

 

  1. How Long Will You Keep my Personal Data?

I will not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Your personal data will therefore be kept for the following periods (or, where there is no fixed period, the following factors will be used to determine how long it is kept):

 

I will retain your personal data as long as it is required to answer your query.

 

  1. How and Where Do You Store or Transfer my Personal Data?

I will only store your personal data in the UK. This means that it will be fully protected under the Data Protection Legislation.

 

  1. Do You Share my Personal Data?

I will not share any of your personal data with any third parties for any purposes, subject to the following exception.

If I sell, transfer, or merge parts of my business or assets, your personal data may be transferred to a third party. Any new owner of my business may continue to use your personal data in the same way(s) that I have used it, as specified in this Privacy Policy.

In some limited circumstances, I may be legally required to share certain personal data, which might include yours, if I am involved in legal proceedings or complying with legal obligations, a court order, or the instructions of a government authority.]

 

  1. How Can I Control my Personal Data?

    1. In addition to your rights under the Data Protection Legislation, set out in Part 5, when you submit personal data via my Site, you may be given options to restrict my use of your personal data. In particular, I aim to give you strong controls on my use of your data for direct marketing purposes (including the ability to opt-out of receiving emails from me which you may do by unsubscribing using the links provided in my emails.

 

  1. Can I Withhold Information?

You may access my Site without providing any personal data at all. However, to use all features and functions available on my Site you may be required to submit or allow for the collection of certain data.

You may restrict my use of Cookies and similar technologies.

 

  1. How Can I Access my Personal Data?

If you want to know what personal data I have about you, you can ask me for details of that personal data and for a copy of it (where any such personal data is held). This is known as a “subject access request”.

When responding to a subject access request, I will carry out reasonable and proportionate searches for the personal data covered by your request.

All subject access requests should be made in writing and sent to the email or postal addresses shown in Part 15.

I will respond to your subject access request within one month and, in any case, not more than one month of receiving it. Normally, I aim to provide a complete response, including a copy of your personal data within that time. In some cases, however, particularly if your request is more complex, more time may be required up to a maximum of three months from the date I receive your request. You will be kept fully informed of my progress.

 

  1. How Do You Use Cookies?

References to Cookies in this Part 14 include similar technologies that store information on your device or access information stored on your device, where applicable.

My Site may place and access certain first-party Cookies and similar technologies on your computer or device. First-party Cookies are those placed directly by me and are used only by me. I use Cookies and similar technologies to facilitate and improve your experience of my Site. My Site may also use certain third-party Cookies and similar technologies. Third-party Cookies are those placed by websites, services, and/or parties other than me.

 

  1. How Do I Contact You?

To contact me about anything to do with your personal data and data protection, including to make a subject access request or a data protection complaint, please use the following details [(for the attention of Alexander Gray)]:

Email address: adgraywriting@gmail.com.

 

  1. Changes to this Privacy Policy

I may review and update this Privacy Policy from time to time to ensure continued compliance with the law and best practice. This may be necessary, for example, if the law changes, or if I change my business in a way that affects personal data protection.

Any changes will be immediately posted on my Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of my Site following the alterations. I recommend that you check this page regularly to keep up-to-date. This Privacy Policy was last updated on 03/08/2026.

 

  1. Attribution

This Privacy Policy has been created using a document template from www.simply-docs.co.uk.

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